How Tech Needs to Tackle Manual Subtasks and Boost Productivity

BizAge News Team
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We live in a fully digitalised business world where technological advancements have revolutionised the way businesses operate. From automated inventory management systems to AI-powered customer service chatbots, businesses are continually leveraging technology to streamline their operational tasks. The truth is that tech can not only save a lot of time but also money for businesses. 

However, amidst this digital transformation, one aspect often overlooked is the elimination of day-to-day manual side tasks that employees must tackle to perform their duties efficiently. These subtasks may not be part of the job specs but they do exist and can drag their overall productivity. 

While companies are quick to adopt technologies for optimising core processes, they often neglect the time-consuming manual tasks that accompany everyday workflows. More often than not, the real productivity impact of manual subtasks is not monitored because these tasks are never listed as part of a day-to-day job. Yet, even something as simple as sending an email can slow down productivity dramatically. It’s time for businesses to address these subtasks. 

Translation for non-native employees

For non-native English speakers in the workplace, the need to translate content, whether it's documentation or conversation, is a common challenge. This process can be incredibly time-consuming, slowing down productivity and hindering effective communication. Employees may find themselves constantly pausing to look up unfamiliar words or phrases, disrupting their workflow and causing frustration.

Businesses have a vested interest in supporting their non-native English-speaking employees to work more efficiently and productively. By providing tools and resources to facilitate language translation, companies can ensure that all team members can fully understand and contribute to discussions and tasks without unnecessary delays.

Businesses have shown that they can use OpenAI technology for real-time translation solutions, which offers a promising solution to this challenge. By instantly translating spoken or written content into the user's preferred language, it eliminates the need for manual translation efforts. This not only saves time but also enables non-native English speakers to participate more seamlessly in meetings, collaborations, and other work-related activities. 

Managing IT services

When IT service desks lack automation, the burden of managing tasks falls heavily on support teams, resulting in wasted time and decreased efficiency. Without streamlined processes, resolving IT issues becomes a time-consuming challenge, impacting both team productivity and client satisfaction. In some organisations, teams are left to navigate IT challenges independently, further exacerbating the issue.

Effective IT service management, ITSM for short, is crucial for businesses to maintain operational continuity and enhance performance. By implementing automated solutions and centralised support systems, companies can streamline IT workflows, minimise downtime, and ensure prompt resolution of issues, ultimately boosting overall productivity and client satisfaction.

Taking meeting notes
Taking meeting notes is essential for documenting discussions, decisions, and action items, ensuring clarity and accountability among team members. However, manually jotting down notes during meetings can be time-consuming, particularly when one person is responsible for capturing all the information. This not only distracts from active participation but also creates a bottleneck in the flow of communication.

Fortunately, automated tools offer a solution to this challenge. By leveraging technologies such as AI-powered note-taking software, meetings can be recorded and transcribed in real time, eliminating the need for manual note-taking. This not only saves time but also ensures that all key points are accurately captured for future reference. Team members can focus fully on the discussion without the added pressure of documenting every detail, making their workday more efficient and less stressful.

In addition, automated note-taking tools enable easy sharing and collaboration, allowing team members to access and review meeting summaries at their convenience. 

Sending emails

While chat communication has become increasingly popular for its convenience and real-time interaction, there are still occasions where sending a professional email is necessary. However, crafting these emails can be time-consuming, especially as digital communication trends away from formal emails.

Professional emails require careful consideration of tone, content, and formatting to effectively convey the intended message. This process often involves drafting, revising, and proofreading, which can eat into valuable work time. As communication channels diversify, it's crucial for professionals to have tools that streamline the email writing process while maintaining professionalism.

Tools that can produce professional emails offer a solution to this challenge. By providing templates, auto-fill features, and even AI-driven content suggestions, these tools simplify the email drafting process, allowing users to quickly compose polished messages. This not only saves time but also ensures consistency and clarity in communication, helping professionals convey their message effectively and maintain a professional image in their correspondence.

From language translation to IT management, the impact of streamlining these subprocesses cannot be overstated. 

As we continue to navigate the evolving landscape of work, it's essential to stay attuned to the needs of the workforce. What other manual subtasks do you think could benefit from automation in the workplace? 

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Written by
BizAge News Team
From our newsroom
April 16, 2024
Written by
April 16, 2024