How to Pull Off a Successful Team Retreat 

Here's your checklist for a memorable company getaway
BizAge Interview Team

While many people love team retreats, others think these are just a waste of time. But it all depends on how it was organised. If you want your event to be a success, make sure it's something that piques the interests of everyone, meets your goals and objectives, and ensures all attendees are having fun. The key to making it a success is proper planning. So, here are some tips on how to pull off a successful team retreat.

Get Ideas from the Team 

There are a lot of things involved in planning a team retreat. So, a great way to make the process as seamless as possible is to gather input from the team. Invite everyone to participate in planning and organising the event. Gathering ideas from the team is one of the best ways to plan a successful retreat where everyone involved will be happy.

Getting the team involved also comes with the added benefit of aligning the team retreat with everyone in the organisation and ensuring everyone is on the same page, working together for a common objective. Besides, the purpose of your gathering is to strengthen the team. 

While everyone can get involved in planning and organising the event, there should be someone who will act as the head coordinator to keep things more organised. The coordinator can delegate tasks and gather opinions from everyone. Be sure to allocate a few minutes of your working hours for group brainstorming sessions. 

If the coordinator finds the workload too heavy or has to handle other office tasks, they should appoint anyone from the team to help organise the event.

Plan Games and Activities 

The games and activities are often the highlights of every team retreat since they keep everyone entertained and not get bored. Therefore, when planning the team retreat, you should prioritise the games and activities, which should be easy, given the wide variety of team-building activities nowadays.

There are many factors to consider when choosing the games and activities for your team retreat, from budget to location, goals, and objectives. If you're planning an outdoor team retreat, try a scavenger hunt, where teams go around the area to search for clues and solve a series of puzzles. You can hide clues at buildings, monuments, etc. The activity allows the team to bond and get to know each other better.

You can also organise a "Show and Tell," a great way to encourage everyone to open up more about themselves. By understanding each other's strengths and weaknesses, the team can work well with each other in helping the organisation achieve its goals.

Don't forget to ask for ideas from your team for activities they believe can be a big hit with everyone. Consider sending a survey to understand what they expect to do during your team retreat.

Choose a Great Location 

Remember that the location or venue can make or break your team retreat. Therefore, this is another thing to prioritise when organising your team retreat. There are many things to consider when looking for a location, but if you need suggestions, look into Provence, France. You will find many excellent villa rentals in Provence-Alpes, France, a great way for the team to bond in a different setting.

You can ask yourself some questions to help you decide on the venue or location for your team retreat. First, will you host it indoors or outdoors? If you plan to stay overnight, how many rooms do they have? Will they provide meals? Does it have enough space to accommodate everyone? What equipment and amenities can they provide? Is there parking available? How long will it take to travel to the place? These are just some questions to ask when choosing the venue or location for your team retreat.

Again, don't forget to ask for ideas from the team when deciding on the location. They might be able to suggest the most appropriate venue for your team retreat. It's a good idea to choose a place that everyone will love to ensure your team getaway will be a success.

Check Dietary Requirements 

Another essential aspect of organising a team retreat is ensuring everyone gets fed. Remember, happy bellies make happy people! But when it comes to planning the meal, make sure you check for allergies or dietary requirements and ensure everyone feels included and catered for.

In most cases, the responsibility of producing the meals and snacks for the company retreat is by a third-party company, either a caterer or the venue itself. Finalise the number of attendees and provide an accurate headcount so everyone will have food and drink. The headcount is also essential for budgeting.

Aside from having enough food to feed everyone, consider your team's dietary restrictions and preferences. Think about the health aspect of the food, especially if some of your members are conscious eaters.

Gather your team's meal preferences and dietary restrictions before deciding on the menu. Find out about their allergies and gluten intolerances, and see if anyone is vegan or vegetarian. Consider those with religious or cultural reasons for not eating specific foods and see if there are special provisions to consider, such as halal and kosher foods.

Be Inclusive 

Inclusivity should not only apply at work. You must also ensure inclusivity while bonding with the team during your retreat. But, with a workforce consisting of people with different identities, creating a sense of inclusivity can be tricky. For instance, some members might not like performing certain activities or don't want to be in specific environments. You need to consider this and be inclusive of the whole team, giving everyone a chance to get involved and participate. 

So, how do you ensure inclusivity in your team retreat? The best way to do this is to get everyone involved. Ask them to make suggestions for activities. It's also important to be mindful of the words you will use. Sometimes, they could misinterpret your words. So, think before you speak. Listen and allow others to express themselves.

Written by
BizAge Interview Team
April 3, 2023
Written by
April 3, 2023